Red Dot Art Fair/Latin American Art Pavilion Exhibitor Application; Conditions of Participation
December 2-7, 2014
Reception: December 2, 6 – 10 PM
Application deadline: August 1st, 2014
Please print clearly with BLOCK letters. Print and scan this application and send it via email (firstname.lastname@example.org) along with a maximum of 5 images, high resolution 300 DPI (approximately 7×7”) along with descriptions, Title, Medium, Year, Price. Any supplemental material may be included. Please note that application materials will not be returned.
Application Fee: a non-refundable $150 USD application fee is required with your application. Only checks drawn on US banks are accepted. A $25 USD wire fee must be added to all wire transfers; please include project name to ensure proper credit. A deposit of $750 USD must accompany the application fee; for a total of $900 USD ($925 for wire transfers). If you are not accepted into RED DOT Miami, the $750 USD deposit will be returned.
Application fee is non-refundable.
Postal Code:________________________________ Country:___________________________________
Project Telephone:___________________________ Fax:_______________________________________
Gallery E-Mail:______________________________ Gallery Website:_____________________________
Gallery Contact’s Telephone:_____________________________________________________________
Gallery Contact’s E-Mail:__________________________________________________________________
Acceptance: Accepted applications are bound unconditionally by the Conditions of Participation listed below.
RED DOT Miami will not process applications without payment of application fee and deposit. Accepted applicants will be notified by September 17th in writing via US mail or email. Once accepted, full payment will be due net 7 days of invoice date. Wait listed applicants will be added in the place of applicants who fail to make full payment by the due date. An exhibitor who fails to pay in full by the agreed upon due date will lose his/her right to exhibit and forfeits all payments previously made to RED DOT ART FAIR.
Please mail your application and payment to:
Mailing Address or Bank Wire
Attn: Maria A Napoles
Red Dot Art Fair/Latin American Art Pavilion
P.O. Box 490625
Key Biscayne, FL 33149 USA
Enclosed Check (US Bank Only) #___________________ Amount:_____________________Date:________________
Wired Funds Amount:_____________________________________
WIRE TRANSFER INSTRUCTIONS:
- Swift: BRBTUS33
- Routing: 263191387
- Account: 1100001010636
- Routing: 263191387
- Account: 1100001010636
Credit Card Authorization (3.5% processing convenience fee will be added to all credit cards): Paypal or Square
Card Number________________________________________ Expiration_________ Security Code________
Card Billing Address________________________________________________________________________
circle one: Visa, MC, AMEX
Amount to charge (3.5% processing convenience fee will be added)__________Card Billing Phone Number_______________
I have read this agreement and Conditions of Participation (pages 1-5) and agree to the conditions herein.
Print name in BLOCK letters:_________________________________________________________________
For RED DOT ART FAIR Miami use:
Accepted by RED DOT ART FAIR, Latin American Art Pavilion________________________________Date:___________________
This agreement shall take effect and be enforceable by Exhibitor only when countersigned by RED DOT ART FAIR,
Inc., which verifies acceptance into RED DOT ART FAIR Miami/Latin American Art Pavilion
CONDITIONS OF PARTICIPATION
Exhibition Admission: Exhibitor (applicant) agrees to be bound unconditionally by the Red Dot Art Fair, Inc. (a New York Corporation) guidelines, rules and regulations. By execution of this Agreement, Exhibitor acknowledges and accepts these Conditions of Participation. The Exhibitor promises to abide by these Conditions of Participation contained in this Agreement and such further rules and regulations governing the terms of the Fair as may be implemented by Red Dot Art Fair at its sole discretion. Exhibitor’s use of the booth space and the Exhibition premises shall be subject at all times to those rules and regulations adopted by Red Dot Art Fair/Latin American Art Pavilion
Cost of Exhibition Services Provided: Services included in Exhibitor’s fee are indicated on the Exhibitor application and contract. All standard allowances are determined solely by Red Dot Art Fair. Please note that sizes of booths are given as an estimate, booth size may vary due to on site necessary adjustments and actual interior dimensions less wall thickness as some examples. Any over sized boxes or crates left behind by exhibitors will carry a fee for removal off property, charged to the exhibitor.
Payment: Full payment is due net 15 days of invoice date. If full payment is not received by said date, accepted Exhibitors will be subject to cancellation in order to accommodate Applicant Exhibitors held on Red Dot Art Fair’s wait list. In the event that Exhibitor fails to make payments as agreed herein or breaches any term or condition contained herein, Exhibitor shall be in default here under, and Red Dot Art Fair shall have the right to retain Exhibitor’s deposit and all other monies paid here under, and reserves any other remedies it may have in law or in equity with respect to any default by Exhibitor here under. In the event of default by Exhibitor, Red Dot Art Fair shall have the right, but not the obligation, to lease the subject booth space to another exhibitor prior to the Exhibition. ALL SALES FINAL. Prices are quoted as cash discounted prices, charge card payments will be processed at a 3% premium on balances due. Late fees will be charged at Red Dot Art Fair’s discretion on past-due amounts owed by the exhibitor.
Co-Exhibitors: Exhibitors may not assign or sublet all or any of their space contracted without the prior written consent of Red Dot Fair. There will be a surcharge for each approved co-Exhibitor as determined by the organizer, at a rate of $750. for each (if any) approved co-exhibitor.
Cancellation Policy: Cost and fees will not be refunded if an Exhibitor withdraws at any time. Red Dot Art Fair may, in its sole discretion, cancel this Agreement and the parties hereto shall be released of all further obligations and liabilities each may have to the other, except that Red Dot Art Fair reserves the right to retain any monies paid for good cause, as liquidated damages. Further, if Red Dot Art Fair is delayed or prevented from performing any of its obligations under this Agreement by reason or any cause whatsoever beyond Red Dot Art Fair’s control, the period of such delay or such prevention shall be deemed added to the time herein provided for the performance of any such obligation by Red Dot Art Fair. Upon acceptance by Red Dot Art Fair and countersignature of this document, a copy will be returned to the Exhibitor. This Agreement is not subject to cancellation or modification by Exhibitor after execution and countersignature, except by mutual written Agreement between the parties hereto. Exhibitors agree to be bound unconditionally by the Red Dot Art Fair’s rules and regulations as may be set forth by Red Dot Art Fair in addition to those set out in these Conditions of Participation.
Multimedia: Any Exhibitor presenting video or artwork that produces any type of noise that Red Dot Art Fair, in its sole discretion, determines to be interfering with the ability of Red Dot Art Fair or Exhibitors to conduct business will be asked to turn the volume on the media down or off, or to remove the media altogether. Consent to use of video and/or film images: Exhibitor acknowledges that Red Dot Art Fair will film and document the event and Exhibitor agrees not to hinder, obstruct or interfere with such photography or video. Exhibitor and any of its artists whose works may be captured in that video or film image consent to the use of these video and/or film images by Red Dot Art Fair or its agents for commercial purposes in marketing and advertising this Fair or any other fair.
Indemnification: Exhibitor agrees to indemnify and hold harmless Red Dot Art Fair and the exhibition facility wherein the Red Dot Art Fair is being held, and each of their respective affiliates, officers, directors, employees, agents, and contractors against all claims, losses, suits, damages, judgments, expenses, costs (including without limitation reasonable legal fees and amounts paid in settlement) and charges of every kind arising out of or resulting from (i) Exhibitor’s execution of this AGREEMENT or its occupancy of the space herein contracted for, or (ii) the acts, omissions, or negligence of Exhibitor, Red Dot Art Fair, or, its employees, agents, or contractors, or other Exhibitors by reason of personal injuries, death or property damage or any other cause of action sustained by any persons or others.
Limitations of Liability: Exhibitor acknowledges and agrees that Red Dot Art Fair will not be responsible for the safety or well-being of any art, property, merchandise, or materials consigned to or in the ownership of any Exhibitor during the Red Dot Art Fair dates, as well as during move-in and move-out, or for damage or loss incurred during shipping or transport of art, property or materials to and from the Fair. Red Dot Art Fair shall not be responsible for loss or damage to displays or goods belonging to Exhibitor or consigned to Exhibitor or otherwise brought to Red Dot Art Fair by or on behalf of Exhibitor, whether resulting from misuse, negligence, fire, storms, water, air conditioning or heating failure, theft, pilferage, mysterious disappearance, bomb threats or other causes. All such items are brought to Red Dot Art Fair and displayed at Exhibitor’s own risk, and should be safe-guarded at all times. The Exhibitor waives any and all claims against Red Dot Art Fair for injury to Exhibitor, its agents, servants, and/or employees while in the exhibition premises, and for any damage of any nature including damage to its business by reason of the failure to provide space for its exhibit or any failure to hold the exhibition as scheduled.